Twinning Administrative Assistant (m/f/d)

GIZ
is looking for an

TWINNING ADMINISTRATIVE
ASSISTANT (m/f/d)
Full-time employment (100%)

in Podgorica
from 01.09.2025
On behalf of the German Federal Ministry for Economic Affairs and Energy (BMWE) and financed by the European Union (EU), the Deutsche Gesellschaft für Internationale Zusammenarbeit und Entwicklung (GIZ) GmbH supports the Deutsche Bundesbank in the implementation of the EU-Twinning project “Support to regulation of financial services in Montenegro”.
The overall objective is to contribute to financial and economic stability by strengthening the efficiency, accountability, and safety of the financial sector in Montenegro. Specifically, the project will support the Central Bank of Montenegro and the Insurance Supervision Agency in strengthening institutional, regulatory, and administrative capacities.

Your Responsibilities and Tasks: Core tasks:
  • In your role you perform the specified commercial, organisational and administrative tasks correctly and on schedule in collaboration and consultation with your line manager, in accordance with the specified objective and with due regard for legal, contractual and internal requirements and procedures.
  • In this context, you deal independently with specialist matters and use the necessary digital tools for knowledge management. Your main tasks include ensuring that day-to-day business runs smoothly. You respond to written enquiries, reply to non-standard queries, prepare reports and correspondence and translate texts, where necessary.
  • Your key duties include maintaining appropriate internal and external communications. You have the
  • multilingual skills required to deal with specialised contexts.
  • In consultation with your team colleagues and line manager, you also coordinate all issues within your area of work and ensure that they are dealt with promptly and competently. You resolve problems that arise in your area of responsibility on the basis of existing rules and draw attention to more complex challenges in your team.
  • You provide support for knowledge management and ongoing process development in your area of responsibility. You also prepare and share documentation.
  • You support the project’s visibility and communication activities and help prepare events, workshops, training and study visits.
Main activities:
The Administrative Assistant will act as the principal assistant to the Resident Twinning Adviser (hereinafter “RTA”) and is responsible for
  • Administrative Assistance: Perform all necessary administrative tasks, in line with the European
  • Commission’s procedures for external assistance and the Twinning Manual (Revision 2017 – Update 2018) and support the RTA in his duties of general daily management, project administration and coordination of project implementation.
  • Event and Meeting Management: Support the RTA with organising and supporting meetings, workshops, and seminars, including invitation management, recurring management and Project Steering Committee meetings. Tasks include coordinating logistics, drafting agendas, managing calendars, contacting and confirming presenters and moderators, taking minutes, and archiving materials.
  • Business Communication: Proactively assisting in communication of the project with public offices relevant for project activities. Establish and maintain on behalf of the project regular contacts with key stakeholders involved in each
  • of the activities and the project management, national and international experts, governmental and non- governmental organizations, stakeholders
  • Reporting: support management reporting (progress, completion), draft and edit texts relevant to the project (newsletters, press releases, power point presentations, substantive documents, etc.).
  • Record and File Management: Maintaining accurate records of activities and resources and filing documents in line with GIZ and EU-
  • Twinning guidelines including preparation of expert mission’s
  • documentation (mission certificates, timesheets).
  • Planning and Coordination: Accompany or represent the RTA in committees, working party meetings, workshops and seminars, including missions and field visits to regions, if any and support in the organization of meetings, seminars, conferences, training activities, workshops, study visits and other project related events (printing and photocopying of materials, arranging rooms, equipment for presentations).
  • Knowledge Management: support the preparation of the required documentation.
  • Office Support: Ensuring the smooth operation of communication systems,
  • e.g. liaising with tech support, maintaining office supplies, and managing general administrative tasks to ensure the smooth running of the office.
  • Visibility: manage social media accounts and web platforms of the project under the supervision of the RTA, organize and manage project communication (web site, business cards, project logo, brochures, pamphlet, information documents, etc.)
  • Additional Duties: Performing other tasks as assigned by the line manager.
Qualification and specialist knowledge:
  • University degree in Business Administration, Public Administration, Economics or another relevant field
  • 3 years of professional experience in a comparable position
  • Previous work experience in an EU- Twinning projects
  • Excellent abilities in drafting documents;
  • Excellent working knowledge of typical business information and communication technologies, including
  • e.g. MS Office, MS Teams
  • Excellent English and Montenegrin skills in speaking and writing; German skills are considered a strong advantage
  • Excellent organisational and communication skills
  • Ability to work fairly independently as well as part of a team and be initiative and flexible and
  • Basic understanding of insurance and banking regulations topic
  • Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
  • Professional knowledge of digital marketing and social media management;
  • We look forward to hearing from you what motivates you to work for GIZ as an Administrative Assistant.
We kindly ask you to send us your CV (Europass template) and your application documents by 14.07.2025 by e-mail to the following e-mail address: hr_bih_mne@giz.de – keyword: Twinning Administrative Assistant or using the option KONKURIŠITE NA OGLAS.

The cover letter must not exceed 2 pages, the CV must not exceed 3 pages. If the maximum page length is exceeded, the content appearing after the cut-off point will not be included in the assessment.

Only short-listed candidates will receive a written notification.

GIZ is a signatory of the Diversity Charter. The recognition, appreciation, and integration of diversity in the company are important to us. All employees should be valued - regardless of gender and sexual identity, nationality, ethnic origin, religion or belief, disability, age or sexual orientation.

We would like to increase the proportion of disabled people and would welcome applications to this effect.

*Disclaimer
Data Privacy
GIZ is committed to ensuring the security and protection of the personal information we process.

Declaration of Consent
You agree that your personal data will be used for the purpose of the recruitment process, only. The information will only be accessed by recruitment staff and panel members. You understand that your data will be held securely and will not be distributed to third parties. You have a right to change or access your information. You understand that your personal data will be deleted after six months when this information is no longer required for this purpose.

* Prijavljivanje na oglas vrši se klikom na dugme "Konkurišite na oglas", na e-mail, poštansku adresu, e-mail adresu ili putem linka ukoliko su oni navedeni u tekstu oglasa. Prekoveze.me ne vrši postupak selekcije i odabir kandidata već je to u nadležnosti poslodavca. Odredbe ugovora o radu predstavljaju direktan dogovor između poslodavca i zaposlenog.