Finance and Administrative Assistant (m/f)
To support our Finance and Administration colleagues, we are looking for an enthusiastic & dynamic Finance and Administrative Assistant.
The scope includes a daily variety of topics which are centralized on a finance part, an administrative part and a document control part. You will be guided and coached by experienced colleagues and will become part of an ambitious team.
Working for BESIX is working for an international company with a strong local footprint in Montenegro.
The key responsibilities of this position include:
The scope includes a daily variety of topics which are centralized on a finance part, an administrative part and a document control part. You will be guided and coached by experienced colleagues and will become part of an ambitious team.
Working for BESIX is working for an international company with a strong local footprint in Montenegro.
The key responsibilities of this position include:
- Support of the general bookkeeping process (incoming & outgoing invoices).
- Review the monthly interim payment certificates from the Subcontractors.
- Support with the monthly finance reporting of our activities.
- Support on our quarterly and yearly statutory reporting (audits, taxes,…).
- Handling, following-up and processing the expense notes of employees.
- Filing of all accounting documents in order to comply with local standards.
- Keep track of monthly timesheets and leave requests and leave plannings.
- Assist and plan the visits of external colleagues (transport, accommodation,…).
- Administration of company cars & fuel consumption (maintenance, repairs,… ).
- Assist on our team events.
- Contact person regarding the rental accommodation of our (foreign) colleagues.
- Administration of the work permits of our colleagues (submission, extension,…).
- Support on the document control system of our various operational Projects.
(incoming & outgoing correspondence, letters of subcontractors and clients) - Support on the document control system of our various tenders for future Projects.
- Daily filing of all legal and contractual documents on our operations.
- University degree.
- Fluent in English, additional languages are an advantage.
- Experience in a similar Finance and Administration position is a strong plus.
- High communicative and organization skills, responsible, accurate and pro-active.
- Experience or interest within a Project environment is a strong plus.
- Strong knowledge of Microsoft Office and Aconex (or another document control software).
- You are autonomous and appreciate teamwork.
- Driving license.
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