Personal assistant/office manager

PERSONAL ASSISTANT/OFFICE MANAGER

Job brief

We are looking for a responsible Personal Assistant/ Office Manager to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to directors working life and communication.

Responsibilities

• Act as a first point of contact between the manager and internal/external clients
• Look after visitors, book appointments and managers schedule
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately and in timely manner
• Manage diary and schedule meetings and appointments
• Attend meetings; take dictation and minutes and ensure their manager is well prepared for meetings
• Reply to emails, faxes and post in a professional manner
• Make travel arrangements and accommodation
• Produce reports, presentations and briefs
• Devise and maintain office filing system
• Assist with projects their manager might be working on by researching or writing reports
• Source office supplies
• Liaise with staff, suppliers and clients

Additional responsibilities may include:

• Standing in for the manager in their absence
• Acting as office manager and supervising other administrative staff
• Dealing with accounts and budgets

Requirements

• Arabic and English fluent speaker is  a must
• Proven work experience as a personal assistant
• Knowledge of office management systems and procedures
• MS Office proficiency
• Flexibility and ability to adapt quickly to changes
• Ability to work under pressure and in fast paste environment
• Ability to work with different nationalities and cultures
• Outstanding organizational and time management skills
• Up-to-date with latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality

Education:

• High School degree
• Previous clerical, secretarial or commercial work experience is essential
• PA diploma or certification would be considered an advantage
• A degree in English, business, IT, languages, information science, administration or management can be beneficial, particularly for the most prestigious positions

The employer offers:

• Flight ticket
• Free visa 
• Good health insurance package
• Free accomodation
• Training and possibility for additional training

*Applicants should send their CV’s to the following email:

*Only successful applicant will be contacted for an interview.

If you are positive, approachable, self-motivated, energetic and responsible, with relevant experience please send your CV asap by using the option KONKURIŠITE NA OGLAS.